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DUTIES AND POWERS OF THE OFFICE BEARERS


DUTIES AND POWERS OF THE OFFICE BEARERS

Constitution of IMA ( Page 48)

36. Office bearers shall act as per the decisions, policy, guidelines and directions given by Central Council or Working Committee.

37. THE NATIONAL PRESIDENT:
A. Shall be Chairman of all meetings of the Central Council and the Working Committee and can preside over any other Committee meeting.
B. Shall preside at the Annual Conference and all meetings of the Association.
C. Shall guide and control the activities of the Association.
D. Shall regulate the proceedings of the meetings and Conference, interpret the Rules and Bye-laws and decide doubtful points.
E. Shall in addition to his ordinary vote, have a casting vote in case-of equality of votes.

38. THE VICE PRESIDENTS
A. The Vice-President shall help in the organization of Branches by making tours and addressing members and other personnel etc.
B) The Vice-President receiving the largest number of votes shall be called the Senior Vice-President and shall preside at the Annual Conference in case the National President is absent.
C) The Senior Vice-President, shall preside over the meetings of all Committees and Sub-committees in case the National President is not present.
D) The other Vice-President, in order of precedence based on the number of votes they receive, shall take up the functions of the Senior Vice-President
NOTE:- In the event of an emergency arising by reason of any course such as death, detention., resignation or absence for a considerable period out of India of the National President, the duties of National President shall devolve upon Vice-Present who has obtained the highest number of votes at the election, or in his absence the Vice -President obtaining the next highest number. In case of resignation by the National President, it will become effective when it is accepted by the Working Committee. Pending the acceptance of the resignation, the Vice-President shall act as indicated above in case the National President is unwilling to function as such.

39. Honorary Secretary General:
The Honorary Secretary General with the help of three Honorary Joint Secretaries and two Honorary Assistant Secretaries at the Headquarters to whom, specific jobs may be allocated in the beginning of the year by him:
A. Shall have the overall change of all offices of the Association (Headquarters and Journal Offices and offices of other publications).
B. Shall conduct all correspondence.
C. Shall have general supervision of accounts, pass all bills for payment and sign cheques.
D. Shall get prepared by the Honorary Financial Secretary a quarterly and annual statement of account duly audited by the Auditor for adoption by the Working Committee and the Central Council after due approval by the Standing Committee for finance.
E. Shall prepare a budget of Headquarters Office and place it before the working committee and the Central Council for adoption.
F. Shall prepare a budget of other Offices of the Association and place it before the working committee and the Central Council for adoption.
G. Shall organize, arrange and convene meetings, conferences lectures and demonstrations.
H. Shall attend meetings of the Central Council and Working Committee and keep record of proceedings thereof.
I. Shall be an ex-officio member of all committees.
J. Shall maintain a correct and up-to-date Register of all members of the Association.
K. Shall organize the Association with the help of the Honorary Joint State Secretaries and Honorary Asstt. Secretaries by encouraging the establishment of branches where they do not exist and creating a general interest in the Association.
L. Shall bring all matters relevant to the interest of the Association to the notice of the National President/Central Council or Working Committee for guidance and decision.
M. Shall represent the Association in legal matters and court cases personally and/or through lawyer (s) appointed by him.

40. Honorary Joint and Assistant Secretaries:
i. The Honorary Joint Secretaries and the Honorary Assistant Secretaries at the Headquarters shall help the Honorary Secretary General in all his work in looking after the offices, in conducting correspondence, in preparation of agenda of meetings in preparing statement of accounts etc. One of the Honorary Joint Secretaries at Headquarters shall act for the Honorary Secretary General in his absence.
A. The other Secretaries shall help the Honorary Secretary General in organizing Branches of the Association where they do not exist and in furtherance of the cause the Association generally as directed by the Honorary Secretary General.

41. The Honorary Finance Secretary:
A. Shall receive all money of the Association and deposit them in a bank or banks approved by the Central Council to the credit of the Association and operated by the Honorary Finance Secretary as per Rules and Bye-laws. These or parts of them may, if approved by the Central Council, be deposited in the Post Office Savings Bank or invested in other banks, Government securities etc.
B. Shall be responsible for collection of all subscriptions and contributions due to the Headquarters.
C. Shall dispose of the bills for payment as sanctioned by the Honorary Secretary General and only on his written order.
D. Shall have the rights to point out any error or discrepancy in the order of payment of the Honorary Secretary General and refer the order back to him with his remarks. In the event of disagreement still persisting between the Honorary Secretary General and the Honorary Finance Secretary, the matter shall be referred to the President for final decision.
E. Shall be responsible for keeping up to date the accounts of the Association with all the accounts books posted up to date.
F. Shall get the accounts audited by the Auditors of the Association.
G Shall prepare quarterly accounts to be placed before the Working Committee.
H. Shall prepare an annual statement of accounts and a balance sheet showing the financial position of the Association, get it audited by the Auditors appointed at the Annual Meeting of the Central Council and submit it for adoption by the Central Council.

42-A. The Honorary Editor of the Journal of the Indian Medical Association:
(a) Shall help the Journal Committee in the regular publication of the Journal and its management.
(b) Shall preside over the meetings of Journal Committee in the absence of the President, I.M.A.
(c) Shall help the Journal Committee to scrutinise all articles to be published in the Journal and edit and pass or refuse them for publication.
(d) Shall help the Journal Committee to select referees and collaborators.

42-B. Honorary Secretary of the Journal:
The Honorary Secretary, Journal of the Indian Medical Association in consultation with the Honorary Editor
(a) Shall look into the business side of the Journal viz. printing, securing advertisements, distribution of the Journal amongst members.
(b) Shall help the Journal Committee in the preparation of budget and submit the same for consideration.
(c) Look after the administration of office and maintain proper accounts.
(d) Shall submit statements of account for every quarter and the year.