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Draft Minutes of the Meeting Held on the issue of YDW- event at IMA HQs on 6 March 2016


Minutes of the Meeting held on the 6th Day of March, 2016 at the IMA National HQs, New Delhi

Attendees:

Dr. S. S. Agarwal, National President, IMA=HQs

Dr. K.K. Aggarwal, Hon. Sec. General, IMA-HQs

Dr. KM Abul Hasan, Nat. Coordinator, IMA-YDW

Dr. Manish Prabhakar, National Chairman, IMA-YDW

Dr. Kalpajit Banik, National  Vice-Chairman, IMA-YDW

Dr. Ankit Kr. Garg,

Dr. Anurag Singh,

Dr. Seran Reddy,

Dr. Siddhartha Saxena,

Dr. Ayush Gupta,

Mr. Ravi Pandey,

Mr. Atul Kumar.

Agendas:

  1. Date and Venue of All India Convention of Young Doctors
  2. Event Secretariat
  3. Structure of the Organizing Committee of the event.
  4. Appointment of Organizing Committee of the Event
  5. Bank A/C for the Event.
  6. Appointment of Event Management Company for the event.
  7. Purpose and theme of the Event
  8. Framing of White-paper for starting a Nationwide Campaign.
  9. Seed Fund for the event.
  10. Support at Regional Level

Agenda 1:  Date and Venue of All India Convention of Young Doctors

It has been resolved unanimously that the All India Convention of Young Doctors will be held on the 4th and 5th June, 2016 at New Delhi.

Agenda 2: Event Secretariat

It has been resolved that IMA National HQs will allocate logistics to the Organizing Committee to be used as the Secretariat Office for the event.

Agenda 3: Structure of the Organizing Committee of the event.

It has been decided that the structure of the Organizing Committee of the event shall be as follows:

i.National President IMA, Dr. SS Agarwal

ii.Hon. Sec. General, IMA HQs, Dr. KK Aggarwal

iii.Organizing Chairman, Dr. KM Abul Hassan,

iv.Organizing Secretaries:

Dr. Manish Ch. Prabhakar,

Dr. Kalpajit Banik,

Dr. Manosij Maity

v.Jt. Organizing Secretaries: To Be Appointed among members in Delhi.

vi.Sub-committees: To be appointed in next 7 days.

Agenda 4: Appointment of Organizing Committee of the Event

Meeting resolved with the decision that, appointment letters for the organizing committee would be through IMA HQs.

Agenda 5: Bank Account in Delhi

It has been resolved that a bank account specifically for the event shall be opened and operated in consultation with Hon. Finance Sec. of IMA HQs in due course.

Agenda 6: Appointment of Event Management Company for the event.

It has been resolved that a professional event management company shall be appointed to organize and manage all the minute logistics for the event. It has been further resolved that such event management company shall be under direct supervision of the Organizing Committee and the company shall have to get decisions approved by the Organizing Committee before implementing them.

Agenda 7: Purpose and theme of the Event

It has been resolved that the event should serve the following purpose:

  1. To act as a platform for all major RDA’s of India.
  2. To reach a common consensus among the young leadership to present a Report to the Ministry of Health, GOI / PMO/MCI.

Agenda 8: Framing of White-paper for starting a Nationwide Campaign.

It has been resolved that a white-paper be framed to start a nationwide campaign in the next 2(two) working days that is aimed to culminate into the event in June at Delhi.

Agenda 9: Seed Fund for the event.

It has been suggested that a seed capital be allotted by the IMA HQs to the event secretariat to start the proceedings for organizing the event.

Agenda 10. Support at Regional Level

It has been resolved that the IMA HQs along with respective IMA offices at regional level will support the IMA=YDW officials in coordinating and networking with local RDAs.